Automatic replenishment
The system issues Purchase Orders to replenish part inventory when the required data is entered. On quantities on hand you will see what is on Order, what is on Back Order, delivery dates, and related status.
DMS Complete generates a Purchase Order once part quantity levels are met and Vendor PO Details have been entered into the system.
Reviewing and issuing a PO
When a Change Purchase Order form has been generated:
- Review the order as generated, or make manual changes
- When ready, print a hard copy or submit the PO by email
- Issue the PO to your vendor
Receiving inventory (Fulfilled)
When replacement inventory arrives:
- Open the issued PO
- Receive the parts into inventory
- Mark the PO as Fulfilled
Reordered parts are added into inventory and the PO is closed.
Canceling an order
If you need to cancel, use the cancellation button on the PO. The order is closed without receiving stock.
Related workflows
Special Orders
Similar workflow for customer-specific items ordered online or by phone—without generating a stock PO. Learn more →
Part inventory levels
Accurate on-hand, reorder points, and vendor details drive reliable PO generation. Manage inventory →